Aplos vs Expensify: what each really costs
Team size
Billing
Aplos
No plan for this billing option
No paid plan to compare for this billing option.
Expensify
No plan for this billing option
No paid plan to compare for this billing option.
| 10 people | Aplos | Expensify |
|---|---|---|
| Entry paid plan | No plan for this billing option | No plan for this billing option |
| Vendor price | ||
| Monthly cost | ||
| Annual cost | ||
| Per user / year | ||
| Billing commitment | Not recorded | Not recorded |
| Minimum seats | None stated | None stated |
| Free plan | No free plan listed | No free plan listed |
| Free trial | Not stated | Not stated |
Calculated by SpecEntry from official vendor prices. Taxes and optional add-ons are not included. Open each product page for every plan and the official source.
Aplos vs Expensify: features
Key features as each vendor lists them. A feature missing from a list does not mean the product lacks it.
Aplos
- Real-time fund balancesShows restricted and unrestricted balances updating in real time.
- Audit-ready reportsProduces financial statements and funder reports without manual formatting.
- Grant and program trackingTracks spending against each grant and program.
- Form 990 mappingIncludes preconfigured compliance tools and Form 990 mapping for year-end prep.
- Filterable financial reportsPulls reports such as Balance Sheet or Income Statement, filtered by fund, tag or month.
- Online donation syncSyncs online donations into Aplos for fund tracking and reconciliation.
- Nonprofit accounting supportOffers support from a team trained in nonprofit accounting.
Source:aplos.com ·
Expensify
- Automated expense flowCreate, submit, approve and reimburse expenses automatically.
- Travel bookingBook flights, hotels, cars and rail in the app.
- Card reconciliationLink existing corporate cards for automatic reconciliation.
- Virtual cardsIssue unlimited virtual cards for employees, vendors or projects.
- Spend controlsControl spend with limits, approvals and visibility.
- Budget trackingSet and track budgets across teams and departments.
- Concierge AIAI categorizes and submits expenses for reimbursement.
- Expense chatChat on each expense to resolve questions in real time.
Source:expensify.com ·
Aplos vs Expensify pricing questions
How much do Aplos and Expensify cost?
Aplos paid plans start at $79 /month, 2 users (Lite). Expensify paid plans start at $5 per member/month (Collect).
Is Aplos or Expensify cheaper for 5 users?
Expensify is cheaper for 5 users: $300 per year on Collect, against $948 per year for Aplos on Lite. That is $648 less per year, before tax.
Is Aplos or Expensify cheaper for 10 users?
Expensify is cheaper for 10 users: $600 per year on Collect, against $948 per year for Aplos on Lite. That is $348 less per year, before tax.
Is Aplos or Expensify cheaper for 25 users?
Aplos is cheaper for 25 users: $948 per year on Lite, against $1,500 per year for Expensify on Collect. That is $552 less per year, before tax.